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Volunteer Spotlight August 2023 - Brendan Elliott

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Brendan grew up in Arizona, he graduated from Collins College in Tempe with a BA in Film and HDTV, after which he had an existing 15-year journey as a producer- shooting, producing and delivering films and content. His interest in Project Management was kindled during a lunch and learn session about PMO’s and how the PMO’s work – he was intrigued and spoke with the VP of PMO who said start here , and gave him a book - “Effective Project Management" by Robert Wysocki,  , he really liked the book and the Project Management space and got his PMP a year later. He accepted his first job as a marketing project manager with a construction company where he manages multiple projects, within the marketing department of about ~18+ people. His work involves managing projects for marketing of various construction equipment and other materials. He is now expanding in process and workflow streamlining with the senior executives like CEO, COO within his organization.

When asked about challenges he faced when he moved into the PM role – he says the key challenges were about getting into the field and learning the lingo which team members speak (what we called the PM Jargon!)  which he found quite new and challenging as his professional background had been mainly in film and content production till now, but once he learned the vocabulary it became so much easier to connect and march ahead in the existing realm of Project Management.

He really enjoys solving problems using processes and workflows. He loves creating solutions to problems, like simplification of a complex task and process or improving the efficiency of repetitive processes in a team’s day to day work.

He became a PMI Phoenix chapter volunteer during summer of 2023 , as he was seeking avenues to learn and experience new professional connections and was looking for networking opportunities , so he decided to apply and got the volunteer role in the marketing team , he got through the interview process with Cynthia Ford , who helped him explain the exciting opportunity and volunteer position . His key volunteer assignment was to organize the 45th anniversary celebration, which he projects managed – including aspects like the organization of the event, staffing and marketing amongst other activities. He loved the connection, experience, and camaraderie which came from managing the big event. It was a successful event, and everyone had a blast. As he was managing that project, he was connected with Danielle Lee, the marketing board member, who was looking for some help on her team – and he eventually ended up getting the role of Marketing Director in Danielle’s team.

His advice to new members is that volunteering is a great opportunity to learn other disciplines and aspects within Project Management, you can dip your toes in marketing, events, social good, accounting and will provide you flavor of each of these aspects. PMI is always looks for great people to volunteer! but also about finance, marketing, organization, event management and will provide you flavor of each of these aspects.

On the personal front, he has a fiancé, 4 dogs, and 2 birds! He also loves playing ice hockey - He says “Yes!  there is hockey in the desert.”  

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Home Alone for the Holidays!

 

The thought of being alone during the holiday season often brings to mind a sense of isolation and sadness but it doesn't have to. Whether you're alone for personal choice or life has hit some bumps along the way, there are ways to help you navigate the holiday hazards, and maybe even enjoy a few of them. 

Accept the facts.

Avoiding the facts won't help but setting some expectations for yourself can go a long way. If you need to tell yourself "Holidays are going to be rough, and I probably won't enjoy them, but I will make it through" then do so. Despite what all the marketing and holiday hype tells us, it is okay to hate every minute of the holiday. 1

Redefine your expectations.

Watching TV, shopping, even just a trip to the corner store for a gallon of milk can be an emotional roller-coaster. All around us are depictions of holiday cultural expectations. But remember, there is no ONE way to celebrate. Don't lock yourself into one set of expectations that you must meet to be happy.  

In fact, just think for a moment about all the ways people spend this time all over the world. Not all cultures involve family gatherings, presents, and similar rituals. People have found other ways to commemorate these dates. Looking at the holiday season from a different angle may help you remove the emotional pressure. Reassessing your expectations for how the season will go instead of how it should go can help.2

Make your own happy.

Giving your time to others can be a great way to support your local community and provide the social interaction you may not realize you need. Volunteering can make you feel good about yourself and can also help you build relationships with others. 

If you don't feel comfortable with strangers, be willing to speak up at work or school. Let people know you will be on your own during the holiday and find out if there are others who may be as well. You can adopt each other for the season and celebrate together.

Treat yourself; you matter.

Nutrition, hydration, sleep, and movement have a huge impact on your mental health. When those things go off the rails, all the negative emotions we’re already dealing with can feel even worse. When that happens, staying up on self-care feels even more impossible. It’s a hard cycle to be trapped in. To the best of your ability, try to tend to your basic needs so your cruddy holiday can at least exist on top of a sturdy foundation. It won’t fix everything, but it will help. 

Give yourself permission to buy that one thing you have wanted but didn't really need. Take yourself to the spa, sports game or a movie, whatever brings you joy. You deserve a treat too. And of course, practice a ton of self-compassion if and when these practices don’t come easily to you, or you can’t manage them on certain days.1

Review time.

While there are many reasons and causes for being alone during the holiday season, it can be hard and that’s okay. Be willing to redefine your expectations, and don't hesitate to reach out to others. Togetherness, through volunteering or a shared holiday celebration, will help redefine what the season means to you. Take care of yourself, body and mind, and don’t forget that special fun treat. And finally, most important, YOU matter. 

References

  1. "9 Self-Care Tips for Anyone Spending the Holidays Alone". Anna Borges. Self.com, December 11, 2020. <https://www.self.com/story/holidays-alone-self-care>
  1. "Reframe your expectations". PsychCentral, November 18, 2021. <https://psychcentral.com/health/spending-holidays-alone-coping-tips>
  1. "Single and Alone for the Holidays? 6 Strategies for Surviving and Even Thriving the Holidays Alone". Sally Connolly. Mentalhelp.net, December 19, 2011. <https://www.mentalhelp.net/blogs/single-and-alone-for-the-holidays-6-strategies-for-surviving-and-even-thriving-the-holidays-alone/
 

Volunteer Spotlight September 2023 - Alex Green

Alex started his professional career in healthcare in Houston as an intern, where he got to be part of a big project at a large oncology practice and interacted with Doctors, Administrators, Nurses, and other cross functional teams. This ultimately led to a job there as a Contracting and Credentialing Coordinator. He moved from Houston to Phoenix and got an opportunity with a government subcontractor in the healthcare space. There he helped the organization oversee program compliance for a national hospital patient satisfaction survey. He moved from being coordinator to a Project Manager and wanted to get the formal certification. He had a colleague who had recently got her PMP certification and helped him connect with the PMI PHX study group. He earned his PMP certification in July 2021.

The certification helped him land a new project management job with a tech start up in Scottsdale in early 2022. He credits the PMP certification for removing barriers to entry for such a role and believes it helped him to get the job he is currently at. He is grateful for the support provided by Marrisa Atkins, Bob Gates, and Conrad “Skye” Sandoval for helping him in his PMP preparation. The knowledge of budgeting, scheduling, and Agile Project Management which he learned during PMP exam preparation helped him in his new job and positioned him to stay on top of project activities.

He became a volunteer at PMI Phoenix in 2021, as he was thankful for the support he received from the organization and wanted to give back and get involved. One initiative he volunteered for was the 2023 PMI Phoenix Chapter Arizona Project Management Summit. He liked the idea of meeting and working with other project managers of all professional backgrounds to discuss timely industry topics and share and learn from each other’s experience. It was lot of work, but it was quite rewarding for Alex, and he definitely recommends other chapter members to volunteer at events like these to learn new skills and expose themselves to challenges and rewards.

He is an enthusiastic fantasy football player, a Houston Astros fan and likes traveling and weightlifting in his spare time.

He believes PM skills are relevant to any kind of goal setting, whether it’s saving for a trip or getting in shape – all goals are more likely to be obtained using some PM skills. He feels this is a fantastic way to practice PM skills daily.

 His advice for chapter members who are thinking about volunteering is “There are a myriad of opportunities throughout the chapter. Whether you have an area of expertise you are looking to work in or want to branch out and try something new, you can find what you are looking for at PMI PHX.”

His favorite destination to travel is New Orleans, as it has a great combination of food, culture, history and fun and is like Paris. According to Alex it has the best food in the country.

Call for Mentees to Launch new Mentorship Program

PMI Phoenix Chapter is looking for Mentors and Mentees for the  

2022 Mentorship Program!! 

The PMI Phoenix Chapter is proud to offer members and non-members the following exciting, engaging, and rewarding mentorship programs, at no additional cost:  

Professional Mentorship Program (members only) - This program is designed for project management professionals working in the field who need the short-term support of someone more senior. Mentees will engage with their mentor weekly for a few months, in an on-demand, unstructured setting to reach specific personal and professional goals. Mentoring may include a resume or LinkedIn profile review, a mock job interview, career advice, an individual development plan, and insights and recommendations on professional certifications to enhance your skillset.  
Newcomer Mentorship Program (new members within last 90 days) - Are you new to the greater Phoenix area? We have an exciting newcomer mentorship program to connect you with another PMI Phoenix member and help welcome you to the area and give you a local project management professional contact! Mentoring may include: attending chapter meetings and webinars with your mentor (so you are not going alone), introducing you to other chapter and board members, and introducing you to local connections on LinkedIn. This is a great way to quick-start your networking!  
 

Mentoring Requirements 

Be available at least weekly to a paired Mentee to advise and counsel 
Help set and achieve concrete, realistic goals 
Create an open environment for working together 
Communicate effectively and be empathic to how others are engaging 
Provide encouragement 
Facilitate learning 
Give thoughtful, constructive, kind feedback and offer suggestions 
Recommend resources and professional development opportunities 
Maintain enthusiasm for the mission of the PMI Phoenix Chapter 
 

Mentee Requirements: 

Be available at least weekly to a paired Mentor to learn and grow in project management skills and abilities 
Develop and achieve concrete, realistic goals 
Create an open environment for working together 
Listen to my mentor’s advice and guidance 
Be open about what may be getting in the way of my goals 
Be willing to try new things (webinars, classes, workshops, strategies) 
Acquire the skills needed to be successful in my professional development 
Maintain enthusiasm for the mission of the PMI Phoenix Chapter 
If you have an interest, don’t wait! The Mentorship Program cycle kicks off now!  

APPLICANTS:

Mentors: Click here to apply. 

Mentees: Click here to apply. 

Play Hard Too!

Over the course of our life, as we progress from struggling college students to thriving professionals, there are often a few recurring themes. “Focus on being productive instead of busy” and “Nothing worth having comes easy”. One maxim I feel is crucial, “work hard, play hard”1 can be traced back to 1827, but when asking the average American, more than one in four would describe themselves as “super stressed”.2 To me, this means we are putting more focus on “work hard” and a lot less on “play hard”. 

Finding the balance between work hard and play hard can be a lot more important than many people realize. Poor work/life balance has proven to increase stress levels and lower productivity. High stress levels impact concentration, emotions, and can even lower our immune system. New research conducted by Mental Health America shows chronic stress can double the risk of heart attack. 2

Balancing work/life demands is not a one-time activity nor a one solution that fits all. It is an on-going process unique to each person and situation requiring a willingness to take time for yourself. Maybe it means stepping away from your computer or phone for five minutes, going for a walk, or spending time with a beloved pet, family member, or friend. I can’t tell you what will work, but ask yourself these questions and see if you can start figuring it out for yourself.

“What is currently causing me stress or to be unhappy with where I am?”

“What am I prioritizing and what am I sacrificing?”

“What makes me feel better?”

Pay attention to how these questions make you feel and be honest with yourself. It is OK to admit to not being happy or even that maybe you need some help finding answers. While you are working to find answers, and keep in mind they may change over time4, try a few of the tips below. Remember, there is no one true answer, and it is never wrong to reach out for help. 

While at Work3

  • Set manageable goals: We all like to check those boxes and reach our goals. Just be reasonable and realistic. Be willing to re-assess your abilities and accept that bad days happen and there is always tomorrow.
  • Take Five minutes: Be willing to step away for just five minutes to catch your breath and re-center yourself. It’s amazing what five minutes can do.

While at Home

Put the tech down: Step away from your email and work chat. Unless required by your job, when your day is done, you are off the clock and do not need to respond. It is OK to be unavailable.

  • Treat yourself right: It is easy to fall prey to quick and easy meals that fast food or microwave options provide. And occasionally doing that is OK, but be mindful to eat right and exercise (even just a walk around the block). You will feel better in the long run.
  • Get help if you need it: If you are constantly overwhelmed, depressed, or just unhappy, it may be time to talk to a professional. 

References

  1. Queen's University. "Truth to age-old maxim 'work hard, play hard'." ScienceDaily. ScienceDaily, 29 June 2016. www.sciencedaily.com/releases/2016/06/160629105940.htm .
  1. “Work Life Balance”. Mental Health America, 2023. https://www.mhanational.org/work-life-balance
  1. “Work-Life Balance Is a Cycle, Not an Achievement”. Harvard Business Review. January 29, 2021. < https://hbr.org/2021/01/work-life-balance-is-a-cycle-not-an-achievement
  1. “About Mental Health”. Centers for Disease Control and Prevention. April 20, 2023. https://www.cdc.gov/mentalhealth/learn/index.htm#:~:text=Mental%20health%20includes%20our%20emotional,childhood%20and%20adolescence%20through%20adulthood .  

Letter From the Board Chair

Dear PMI Phoenix Chapter Members,  I hope your summer was healthy and safe. Now that fall is almost here, so is our Arizona PM Summit! This extraordinary adventure is waiting for you, ready t...