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April 2020 President's Letter

April 2020

Dear Members,

Our world might be shaken up, our routine changed but there is one constant, to strive to be our best self.  Typically, our community service team organizes an event for us to collectively give back. While that is not possible at this time due to crowd gathering constraints, I still challenge you to serve. What can you do as a highly-skilled professional compassionate human?

I found something; our neighborhood has organized a library to share material to keep our boredom at bay. So, I encourage you to find a little something that you can do to contribute and stay positive.

What’s Happening?

Check out our calendar. Events are scheduled virtually to accommodate the national and state executive stay at home orders. You can pick morning, evening, or on-demand events to fit your schedule and to keep your PDU and education journey going without impact.

Want a certification class? New classes have been scheduled virtually for the ACP, PMP and PgMP exams to meet the application education requirements. Turn the absence of commute time into an educational opportunity.

If you do not see the event you were looking for, let us know so we can explore options.  Continue to submit surveys, they are actioned and appreciated. It is your voice and your chapter.

Cory Smith, MBA, PMP, CSM
President
PMI Phoenix Chapter

Call for Nominations to the PMI Phoenix Chapter Board of Directors

Every year the PMI Phoenix Chapter holds an election for rotating offices on the Board of Directors. The PMI Phoenix Chapter Board of Directors is responsible for adhering to the chapter mission and vision.  The Board works to grow project management talent through professional development and volunteer opportunities. It also delivers quality educational and networking opportunities and maintains high quality technology through the website, newsletter, virtual access and audio/visual presentations. The Board is also responsible for marketing the Chapter to earn new members, and create strong external business and academic partnerships. Finally, the Board has the responsibility to achieve the Chapter’s financial goals as a non-profit, and conduct appropriate administration to ensure proper Chapter governance in alignment with PMI Global. 

Serving on the Board does take time and dedication but is also very rewarding. Each Board member has the opportunity to expand their own skills and professional network while also impacting the strategic direction of the Chapter.  You also will earn PDUs.

The Board positions up for election are listed below; each position requires a two year term:

  • President Elect
  • Vice-President of External Relations
  • Vice-President of Technology 
  • Vice President of Programs 
  • Vice President of Remote Locations

Details of roles & responsibilities can be found here in the Board of Directors Roles and Responsibilities pdf document.

How do I know if I qualify?

In order to run in the election, a nominee must:

    • Be a Chapter member in good standing at the time of the election
    • Receive at least three nominations
    • Agree to serve in the position for which he or she is nominated

Additional FAQs:

  • Any Chapter member in good standing may nominate another member 
  • A Chapter member may nominate him or herself as one of the three nominations
  • Nominations are submitted by clicking Nominations Form

What is the process for 2020?

  • Call for nominations starts May 1, 2020
  • Nominations Committee evaluates the nominees May 1 through June 30
    • Nominee’s agreement to be on ballot
    • Resume submission
    • Leadership questionnaire to be filled/submitted
    • Panel Interview from Nomination Committee
    • Evaluation may include the following: 
  • Nominations Committee confirm nominees and requests presentations June 
  • Ballot announcement July 1, 2020
  • Nominee's presentation by Webex in July 
  • Elections open - August 1
  • Elections close - September 1
  • Results Presentation at September Evening Chapter Meeting
  • Transition Period (Outgoing Board ===> Incoming Board) September - December

 

In case of any questions, please email This email address is being protected from spambots. You need JavaScript enabled to view it.

IIL Agile and Scrum Conference 2020

The PMI Phoenix Chapter has partnered with IIL to bring you an early bird discounted registration fee to their Agile and Scrum conference.  PMI Phoenix Chapter members will receive a 40% off by using the registration link below until April 30th.  The event goes live on June 4th and will see Scott Ambler from PMI/Disciplined Agile as a keynote speaker. Participants can earn up to 26 PDUs and SEUs.  Attendees will also receive Free access to one of IIL's most popular on-demand courses, Virtual Agile Teams (value $850), which is particularly useful during this time.

 

Click here to REGISTER.

Website Server Migration

We will be migrating our website to new servers starting at 8 p.m. on Wednesday, April 8th at 8 p.m. MST.  There should only be a short window of a few minutes when the server may not be available during the migration.  This move is to improve the performance and security of the website.

Questions or concerns can be addressed to This email address is being protected from spambots. You need JavaScript enabled to view it..

Easing Project Skyfall

Yes, the sky has officially fallen. People all over the world have adopted a new way of living. Social distancing and remote work have become the norm within a few weeks’ time. Organizations went the distance by stress-testing their remote work capabilities and encouraging their employees to work remotely. The coronavirus was able to impact the world order in a stunning manner that no one had ever predicted.

As dwindling queues at the airport and canceled reservations at hotels signal an impending change in the fortunes for many industries, organizations are taking a fresh look at options to improve team productivity, which seems to be affected by the lack of personal interaction. Projects are built on one key aspect: people!

It’s no surprise that organizations are viewing the progress of their projects and programs with concern as their employees adopt a new working model that currently has no end date. This new model could be a long-lasting one that can bring about life-changing impacts and, at the same time, new opportunities for project teams to deliver value to organizations.

Remote Work
According to statistics released by the U.S. Bureau of Labor Statistics, 26 million Americans work remotely, at least part of the time. That constitutes 16% of the workforce in the United States. Between 2005 and 2015, the number of employees who worked remotely increased by 115%. That is a whopping jump indicating the confidence in remote work technologies—and a positive shift in organizational attitude toward remote work.

According to an Owl Labs State of Remote Work survey, companies that support remote work have 25% lower employee turnover than companies that do not promote remote work arrangements. Further, employees felt greater work/life balance when remote work was offered by organizations.

However, the same survey also indicates that the respondents felt that remote work made them less attached to their teams and experienced challenges in maintaining relationships at work. Remote workers with onsite managers experienced 25% less career growth conversations overall than average.

However, the takeaway from this survey is that managers did not report any substantial change in performance between remote and on-site workers. This fact alone can help organizations form decisions that will affect the current remote work guidance offered to their employees. After all, certain types of projects can still hope to achieve their results with a substantial remote workforce.

Disaster Recovery
Most organizations should rely on tapping into some part of their already established business continuity and disaster recovery plans during this difficult time when project teams are not readily available for business-critical operations.

While most of these emergency plans are built on the premise of infrastructure disruption due to unavoidable circumstances like natural calamity, the current situation offers organizations the opportunity to update the processes and remediations to address the real crisis of the workforce not being available onsite.

Current disaster recovery plans can be viewed from the angle of assessing what key aspects of business are affected due to worker unavailability or due to quarantine procedures mandated by the local government bodies. That may involve distributing protection apparel and implementing safety-handling procedures to help employees execute their tasks without fear of contracting infections.

Business continuity plans help organizations keep the operations going in the event of a disaster. Organizations will be able to execute their current plans with some modifications to keep the business operations intact. The challenge will be the dependency on remote locations to keep the lights on when most locations will probably be equally affected by the health situation.

New Initiatives
Project teams are entrusted to deliver new capabilities that enhance the business operations of organizations. A disruption from the norm affects many organizations’ capability to effectively reach time to market.

While a total incapacitation may not be brought about by the current situation, project governance bodies will find it challenging to project capacity, quality and timeline. When many critical projects are affected by onsite worker unavailability, capability projections need to be re-evaluated so that realistic expectations can be communicated to stakeholders and leadership.

It’s tempting to offer guidance to not start any new initiatives that require onsite worker presence. However, even during this new norm, businesses cannot hope to survive if new projects are not initiated. The need of the hour is to settle on a “middle ground” approach where business priority planning needs to occur with a view of the new reality.

It’s even possible to increase productivity in certain types of projects where unessential site work can be substituted with remote tasks, thereby offering enhanced business capabilities in some areas.

Team Health
Even during dire conditions, successful organizations pay attention to overall employee health, both psychological and physical. The current pandemic health situation offers opportunities for organizations to promote project team health—thus ensuring successful recovery plan executions, leading to prioritized business results.

Project governance and execution teams should partner to assess team health while projecting project capacity and deliverables. While employees’ physical well-being will be challenged during a health hazard, it is also paramount to pay attention to the psychological aspect of employee health. According to the World Health Organization (WHO), depression and anxiety have a significant economic impact—and the estimated cost to the global economy is US$1 trillion per year in lost productivity.

It’s no surprise if the productivity loss gravitates to higher plains during the current stressful times. A recent WHO-led study estimated that for every US$1 put into scaled-up treatment for common mental disorders, there is a return of US$4 in improved health and productivity. A proactive approach to address psychological and physical health during times of distress can be a productive plan for organizations.

Difficult times offer the most challenging phases to organizations and people in general. As the English Poet Robert Frost wrote, “Even in difficult times, one thing remains true-life still goes on.” Projects, programs, and organizations must find innovative ways to tread forward. That may require a peek into the past—as well as the willingness to be outrageously creative.

This article by  was originally published on ProjectManagement.com. on

Jiju is a project manager who takes on projects that need help. He likes a challenge put in front of him to be solved in a fixed amount of time. Because of this trait, he was fortunate enough to be called upon for completing projects in distress. Through detailed analysis and designing mitigation strategies, he is able to turn distressed projects into successful ones.

Digital Offerings from PMI – New Resources for Your Toolbox in the Months Ahead

Originally published on Linkedin on March 24, 2020
by Sunil Prashara, President & CEO at Project Management Institute

Every organization in the world is currently confronting the challenge of moving forward amidst the COVID-19 pandemic while balancing the safety and well-being of their teams. In just a short period of time, we have been called upon to make rapid changes, sacrifices and adjust the ways that we work and live. Many of these new working practices are going to stick, i.e. they won’t be temporary, and I’m pretty sure our collective recovery from COVID-19 will mean how we work in the future will be very different.

During these uncertain times, I want to assure you that PMI is here to support you. As we adjust to a new norm, PMI remains laser-focused on being a resource for our members, certification holders, and key stakeholders around the globe.

Some organizations already operate on a full-time basis in a virtual work environment and we have been learning from these. For most of us, the challenges we are experiencing remind us the importance of virtual learning options and customizable digital services.

At PMI, we stand ready to provide you with resources, connect you to your community of peers, and help you continue advancing your professional development from wherever you may be.

Here are examples of our current and upcoming digital products that can benefit you:

PMP Online Proctor Testing

We are targeting mid-April for exam candidates to have the option to take the Project Management Professional (PMP) exam online from their office or home. More details will follow.

As a reminder, the PMI Agile Certified Practitioner (ACP) and Certified Associate in Project Management (CAPM) certifications can already be taken online. 

Brightline Digital Learning and Micro-Certification

Beginning in early May, you can benefit from this online course on digital transformation and help to differentiate yourself with new knowledge. For existing PMI certification holders, this course will also be eligible for professional development units (PDUs). Stay tuned for more information.

Project Management for Beginners

Made available for free during these uncertain times, Project Management for Beginners is an introductory course which provides the foundational knowledge necessary to join a project team and can serve as the first step on your path to a project management career. 

Agile in the PMO

Currently being offered at no cost, this course will position you as a PMO director, walking you through a series of scenarios designed to improve your project management office's performance using agile principles and processes.

Business Continuity

Currently being offered at no-cost, this course is timely and relevant. With more companies asking employees to work from home and in-person industry events going virtual, COVID-19 has created an immediate need to rethink work processes.

To ensure the safety and health of their workforce, while facilitating business continuity, organizations must adapt in real-time to ensure remote teams are engaged, virtual collaboration is productive, and necessary compliance standards are met.

The Business Continuity course is here to help. We’ve pulled together fan favorites to help leaders and their employees adapt during this difficult time.

Disciplined Agile Basics

This April, gain an introduction to Disciplined Agile and new ways of working (while earning PDUs) with this comprehensive online course. More info coming soon.

Navigator- Beta

Available at no-charge now, Navigator serves as “the portal into PMI” – a career development platform for project professionals. The platform offers opportunities for comprehensive self-assessment of skills, interests, and goals while offering an action plan to achieve your objectives.

PMI Study Hall - Beta

Offers candidates a sneak peek into new PMP exam resources. Offering includes outlines of exam content, daily practice questions, tips from experts, and resources for preparing for the exam.

Virtual Events

COVID-19 may have upended travel plans around the globe, but PMI is still driving forward on a variety of virtual events and learning opportunities, including PMXPO on 26 March, our largest virtual event of the year (available on-demand following the event), and SeminarsWorld®, offering small group discussions and hands-on learning across a range of subject areas. Take advantage of these opportunities to learn, network, and engage from home.

Standards+ - Beta

If you’re a project professional looking for reliable resources to complement the PMBOK® Guide 6th edition, you can benefit from digitized tools, templates and case studies in late-April. Try out our Beta version now.  

Snippets - Beta

Available for a free trial today, Snippets offers bite-sized learning for professionals seeking quick, reliable, and relevant project learnings.

Tower Game

Available at no-cost through the PMI Educational Foundation, the Tower Game is a fun project management exercise that can be used by students of all ages, as well as adults. The game teaches participants to consider time, cost, quality, and risk. The game can be used as an ‘ice breaker’, a stand-alone exercise or as part of a class. Available in 17 languages.

Micro-certifications

Access specialized learning and assessment tools to help you differentiate yourself and gain new skills. Look out for more of these opportunities this summer.

Each digital offering in our ecosystem reinforces the others while offering practitioners the ability to customize their unique learning journeys. Our goal is to enable practitioners to accelerate their acquisition of the knowledge, skills, and capabilities that employers seek. 

We live in a time of unprecedented challenges. I firmly believe that project managers will play an increasingly important role in helping their organizations to continue delivering value and navigating change.

We are ready. Ready to support each step of the way with offerings like these and with more to come in the future.